Manage your project budgets with confidence and control
BudgetFlow helps you track your reservations, commitments and invoices with a cascading budget structure and a complete audit.
Powerful features
Everything you need to manage your budgets effectively
Configurable approval circuits
Every reservation and commitment routes through a per-project chain of verifiers and a validator you define, so spending can never exceed what's been approved
Cascading structure
Organize your budgets into chapters, lines and sub-lines for granular control
Complete workflow
From reservation to commitment, then to invoice, each step gated by its own approval circuit and tracked
Role management
Admin, Data Entry and Viewer - control who does what
Full audit trail
Every reservation, commitment and invoice records who requested it, who approved it, and against which budget line
Multi-currency donor reporting
13 currencies auto-converted to EUR, plus EU-ready reports and encoding vouchers for consolidated donor reporting
How it works
Get started in 4 simple steps
Create your account
Free registration in 2 minutes
Define your approval circuit
Set the verifiers and validator who approve spending for each project
Route every transaction through it
Reservations and commitments are gated by your circuit before becoming invoices
Analyze and export
Detailed reports and Excel exports
BudgetFlow is 100% free
No subscription, no hidden fees, no limits. Every feature is available to all users, for as many projects as you need.
Ready to transform your budget management?
Built for finance and compliance teams managing donor-funded budgets
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